Quickly create and distribute meetings minutes, documents, and other meeting materials. Facilitate governance and improve efficiency.
Board governance software allows trustees to concentrate on the essential things and not worry about routine administrative tasks like making agendas for meetings or tracking RSVP responses. This is because it combines a wide range of smart tools into a single online platform that streamlines everything from the preparation of meeting materials to the creation of precise minutes for meetings and beyond.
A secure cloud-based system that allows directors to review and access their information from one location is the main feature of any board management software. This means they will be more productive by removing the necessity of navigating through physical board books or scour through lengthy email threads.
Ideally, this would allow you to add annotations and other comments to documents and other files. This helps improve collaboration and creates a « single source » of truth that you can rely on in meetings.
In the end, the most effective software will come with a variety of integrated tools for communication and collaboration in addition to the portal itself. These include video conferencing tools, calendar management software, storage and document management tools and electronic signature tools.
The last point is particularly important. The best solutions offer world-class security to protect the data from hacking, fraud and other threats. They will offer AES-256 encryption of documents with a multi-factor authentication method that enables on-the-fly encryption, automatic removal of lost devices, specific permissions, audit trail and strict password policies.
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